Specify Preferred Cataloging Sources for Authority Records

The Authority Record Import: Preferred Cataloging Source policy table determines whether imported authority records overlay existing authority records when duplicates are found. When an authority record is imported, and a duplicate record exists in the database, the code in the original cataloging source A code stored in tag 040 $a that tells who created the record. These codes are governed by the MARC code list for libraries. tag (040 $a) is checked against the entries in the table. If the code matches an entry in the table, the preference order of the code is checked. The existing record is overlaid with the new record if the code has a higher level of preference than the code in the existing record. For more information about the checking during importingAuthority Record Overlay Based on Cataloging Source.

Important:
If your library uses the Authorities Weekly service, and you want to ensure that the incoming updated records always overlay the database records, remove all entries from the Authority Record Import: Preferred Cataloging policy table at the System level.

To add a cataloging source to the Authority Record Import: Preferred Cataloging Source table:

Note:
These permissions are required to view and change the preferred cataloging source table: Access administration: Allow, Access tables: Allow, Modify Authority authority record import: preferred cataloging source: Allow

  1. In the Administration Explorer tree view, expand the organization’s folder.
  2. Expand the Policy Tables folder.
  3. Select Authority Record Import: Preferred Cataloging Source.

The Authority Record Import: Preferred Cataloging Source table appears.

authrecimport.gif 

  1. Click btnInsert00209.gif.

The Insert: Authority Record Import: Preferred Cataloging Source dialog box appears.

dPrefCatSourcDx.gif 

  1. In the Organization box, select the organization to which this entry applies.

Note:
If the dialog box was opened for a branch, the branch name is the only one listed in the Organization box.

  1. Type the MARC code of the cataloging agency in the Code box.

Enter the value your cataloging agency uses in tag 040 $a of the records you receive from the agency. You can also get the MARC code from the MARC Code List for Organizations that is maintained by the Library of Congress.

  1. Click OK on the dialog box.
  1. Select File | Save.

Related Information